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MASTERING THE ART OF RSVPS

Collecting RSVPs is often one of the more stressful parts of the wedding planning process- your caterer needs the final numbers, your florist is asking for the number of arrangements you need, and your grandma still hasn’t chosen her entree- we understand it is stressful , but we have a few tips to make this process a little less painful!

 

We recommend setting your RSVP date for 6 weeks before your wedding day. Typically your florist needs final numbers 30 days before the big day, and most caterers require final numbers 2-3 weeks out. By giving yourself 2 weeks as a buffer, you have some extra time to follow up with guests and meet those deadlines.

 

TIP # 1 | USE AN ONLINE RSVP SYSTEM

Two of our favorite options for an online RSVP are withjoy.com and theknot.com. This is a really simple option because you can enter the URL at the very bottom of your invite. Or you could even create a QR code on a separate card for guests to scan and fill out their RSVP. Online RSVPs are so much easier to track than paper cards, which can easily get lost.

TIP # 2 | MEETING PEOPLE WHERE THEY ARE

Is grandma a tech genius or does she call you to help her boot up her ancient desktop? Some of your guests are going to get stuck with online RSVPs, so we do recommend sending a few paper RSVPs for guests that are less tech-savvy or assign a family member to confirm those guests RSVPs for you and relay the information.

 

TIP # 3 | FOLLOWING UP

Follow up a few days after the RSVP deadline with unresponsive guests. Most guests just forget to RSVP and will get back to you fairly quickly- we also recommend communicating a very clear final response deadline.

 

Collecting RSVPs for your wedding is an essential part of the planning process but it does not need to take up all of your brain space. I promise you that together we can get your RSVPs done and focus on the logistics for the big day!